PLEASE READ THIS BEFORE PURCHASING THE PAYROLL REPORTS
What's included in your purchase
The form that downloads to your computer after your purchase is an Excel form. I'll have a
PDF version shortly. (In addition I'll have a filled-in sample in PDF that'll be included. In the
meantime if you have any questions please do not hesitate to ask me.)
The Excel version works on all Windows and Macintosh computers that have Excel installed.
This form will do several of your calculations for you. You can save it after you fill it in (I usually
suggest including the job name and/or number in the file name) and if you need to change some-
thing you filled in you can go in and change it and re-save it. You'll be able to use the form as
often as you need it, kind of like a never-ending pad of forms but cooler because they can be
filled in with your computer. :) (Or a typewriter or by hand if you wish).
Here's a preview of the NJ Certified Payroll Form available here.
Who Uses The NJ Certified Payroll Form And Why
Before I get into the information about who needs this form I'd like to assure you that this form
is acceptable by the State of New Jersey per the State of New Jersey Workforce Development -
NJ State Prevailing Wage Act and Regulations - 12:60-2.1 Definitions (when you get there scroll
down to "Payroll Record" but be sure to come back here when you're ready to purchase the form ;).
So who needs this payroll form? Any contractor (Generals and Subs) performing work on an NJ
public works project must fill out and submit the New Jersey certified payroll form to the public
This is the case whether the worker is an employee or owner of the company. The information
is required for everyone who does any work on the project.
A "certified payroll record" or form is a record of what each employee/worker was paid, when
they were paid, and what the deductions were. It also shows hours worked and days worked
along with additional information.
A principal or authorized agent of the general contracting or subcontracting company working
on the public works project signs the payroll form certifying that it's accurate and true.
How To Tell If The Project You're Working On Is A Public Works Project
In New Jersey, per the current NJ State Prevailing Wage Act and Regulations (34:11-56.26.(5))
[scroll down to (5) when you get there], a public works project is construction, reconstruction,
demolition, alteration, custom fabrication, or repair work, or maintenance work, including painting
and decorating, done under contract and paid for in whole or in part out of the funds of a public
body, except work performed under a rehabilitation program.
It also means construction, reconstruction, demolition, alteration, custom fabrication, or repair
work, done on any property or premises, whether or not the work is paid for from public
funds, if, at the time of the entering into of the contract the property or premises is owned
by the public body or:
(a) Not less than 55% of the property or premises is leased by a public body, or is subject to an
agreement to be subsequently leased by the public body; and
(b) The portion of the property or premises that is leased or subject to an agreement to be subs-
equently leased by the public body measures more than 20,000 square feet.
If the project you're working on, or will be working on, falls into the above description then you're
on a public works project and you have to do the NJ certified payroll form.
NJ Certified Payroll Form Instructions
After you add the form to your cart and complete your purchase you'll have a download button
to download the form.
Once it downloads to your computer (I usually suggest downloading it to your desktop and then
moving it from there to wherever you'd like it to be) then you can click on it to open it in Excel,
fill it in and let it do its calculations, save it under a different file name, print it, and you're ready
With unlimited usage you'll be able to use it as often as you need on as many projects as you
need. Plus with unlimited free support you can ask me for help any time you might need.
Filling in certified payroll forms can be a pain at times. When you use this form you'll just tab
from field to field to fill it in. It's as simple as that.
Soon I'll have a filled-in sample included. In the meantime if you have any questions as to what
should go into a field please email me and I'll help you out.
Who Does Work On A New Jersey Public Works Project
In order to do work on public works projects in New Jersey a contractor/subcontractor must be
registered with the Department of Labor and Workforce Development following the requirements
of the Public Works Contractor Registration Act 34:11-56.48. Short title.
You'll be required to pay prevailing wage rates for the various classifications of work in your portion
of the project. These rates have to be paid throughout the project for all hours each employee
works on the project.
If you're here to purchase the NJ Certified Payroll Form then chances are you already know your
wage rates (but don't forget to check again before you accept the contract if you're awarded the
jo to make sure the rates you bid your project are still those rates and not higher). For those
contractors who don't know this, unlike some states, New Jersey makes you apply for your
prevailing wage rates for every project. You'll have to do that in order to get the rates you need
in order to bid your public works project.
You'll have to post a notice in an obvious area where your employees will be able to see and
read it. This notice has to have the wage determination rates for each classification. This gives
employees an opportunity to find out if they're being paid the proper wages or not.
You have to pay your employees no less than twice per month and you're required to submit
certified payroll records to the public body/entity within 10 days of each pay day.
You'll be required to permit on-site inspection and employee interviews by authorized
representatives of the Commissioner of Labor and Workforce Development.
Should they be requested you'll be required to produce payroll-related records to authorized
representatives of the Commissioner within 10 days of that request.
Penalties for not paying correct prevailing wage rates
The NJ State Prevailing Wage Act and Regulations 34:11-56.35. Violations; penalties outlines the
penalties for violating the prevailing wage law. Those penalties can be pretty steep including being
punished under criminal law. There can be several offenses incurred by one contractor on one
project because each week is counted as a additional or separate offense.
Some contractors will pay their employees the correct, prevailing wage amount and then make
- No less than $100 in fines and no more than $1000
- Jail/Prison no less than 10 days and no more than 90 days
- Other fines up to $5,000
- Additional jail/prison time should the offense(s) be determined as criminal
the employee pay him back in cash the difference between his normal hourly rate and the prevailing
wage rate. This can often help a contractor to win a project because he's able to bid lower because
his overhead costs will be lower (due to paying his guys less than he should). In the long run though,
get caught suddenly and it's so totally not worth it to have cheated.
How To Get Your Own Copy Of The NJ Certified Payroll Form (and a potential snag)
Getting to your new form(s) is really quick and easy.
It really is that quick and simple.
- Click the Add to Cart button (then click the Add to Cart button for
any other forms you might need)
- Complete your checkout on your cart page
- Download your form(s)
The one possible snag that catches sometimes is some computers don't have a program to unzip
zipped documents. No worries though, if your downloaded package won't unzip please do not
purchase an unzip program. Email me instead and I'll email the already-unzipped forms to you.
Please click here to get back to the Add To Cart button and you'll be on your way.
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